From Acquisition Blind Spots to Revenue Mastery
Exact transforms month-end closing from 2 days to 1 hour, reveals €900k value
- Context: Exact empowers hundreds of thousands of SMBs with cloud software since 1984, recently acquiring Software Convenience to expand their portfolio.
- Challenge: Fresh acquisition created immediate KPI blindness—management couldn't track ARR, MRR, or customer movements across the new business unit.
- Solution: All Your BI built comprehensive data models and Power BI dashboards, delivering complete visibility into all revenue streams within three months.
- Result: Month-end closing transformed from two-day nightmare into one-hour routine while revealing €900k in hidden discount logic.
- Impact: From acquisition uncertainty to strategic control—every revenue stream now fuels data-driven decisions and tactical optimization.
Exact has empowered SMBs with future-proof cloud software since 1984, serving hundreds of thousands of businesses who rely on them for financial insights. Beyond developing software, they strategically acquire innovative companies like Software Convenience to expand their comprehensive business solution portfolio.
Challenge
After acquiring Software Convenience, business controller Sander Berg inherited a critical bottleneck: all business logic was trapped in one massive PowerBI model requiring two full days every month-end to untangle and update. Without weekly insights into ARR, MRR, and customer movements, management couldn't make strategic decisions. When their BI specialist departed for BlinqX and IT migration severed data connections, the challenge became urgent.
Interview
Solution
All Your BI approached this with surgical precision—completely rebuilding their trapped business logic while working within strict security constraints. Instead of pursuing complex high-tech solutions, we created a streamlined Excel-based model that unlocked scattered data sources, established transparent calculation logic, and eliminated the monthly bottleneck. Simple, effective, and exactly what Sander needed to regain control.
Team
Execution
Despite working in a highly secured environment requiring SQL Server 2002-era tools instead of modern Azure capabilities, we completely rebuilt their model with Sander Berg through focused sprints. We delivered month-end closing efficiency dropping from two days to one hour while maintaining complete accuracy. Our solution revealed hidden business logic including €900k in delayed discounts—contracts designed to bypass sales restrictions by applying reductions after year three, creating transparency where confusion once ruled and enabling strategic decisions.
Client
Exact, cloud software leader since 1984 serving hundreds of thousands of SMBs, strategically acquiring innovative companies like Software Convenience to expand their comprehensive business solutions.
Latest work
At AYBi, we cut through the noise to give meaning to data. It’s not about technology — it’s about real connection. With the ambition of true data wizards, we transform insights into action. Expect everything.
